3 Tips for a Successful Outsourcing Software Development Projects

Author: Charter Global
Published: June 17, 2020


Outsourcing software development projects can be a powerful strategy for businesses looking to leverage specialized expertise and reduce costs. However, achieving success in outsourcing requires careful planning and effective management. In this blog post, we will explore three essential tips to ensure your outsourcing endeavors are a resounding success.

Tip 1: Define Your Project’s Objectives Clearly

It is impossible to outsource to a team without knowing what you want them to accomplish. To kickstart your outsourcing software development project, begin by defining your project’s objectives with precision. Clearly outline what you need the outsourcing team to achieve and how their work aligns with your company’s goals. The process of defining objectives should include:

  • Project Scope: Clearly specify the scope of the project, detailing the features and functionalities you require.
  • Work Methodology: Describe how your company will collaborate with the outsourcing team, including communication channels, meetings, and feedback loops.

This step not only provides clarity to the outsourcing team but also aligns all stakeholders on the project’s direction and expectations.

Tip 2: Appoint a Product Owner and Plan Your Backlog

Misunderstandings and communication gaps can be significant obstacles in outsourcing software development. To address these issues, appoint a product owner within your organization. The product owner acts as a bridge between your company and the outsourcing team, ensuring that the vision and implementation of the project features are well-defined and understood. They play a vital role in:

  • Clarifying Requirements: The product owner helps in refining and clarifying project requirements, ensuring the outsourcing team’s work is aligned with your expectations.
  • Prioritizing Tasks: Work with the product owner to create a well-thought-out backlog that outlines all the tasks your team will spend time on, including internal tasks. Prioritizing tasks based on business value and urgency is crucial.

Having a clear, planned backlog not only saves time and effort but also promotes effective collaboration between your team and the outsourcing team.

Tip 3: Appoint a Project Manager or Scrum Master

Successful outsourcing projects benefit greatly from having a dedicated project manager or scrum master on the outsourcing team’s side. This individual plays a crucial role in overseeing various aspects of the project, ensuring it stays on track and delivers results on time and within budget. The project manager or scrum master:

  • Budget Management: Keeps a watchful eye on project finances, ensuring that expenses are managed efficiently.
  • Deadline Enforcement: Manages project timelines, identifying potential roadblocks and ensuring tasks are executed within the scheduled timeframe.
  • Technical Details: Oversees all technical details and coordinates with the development team to address any technical challenges promptly.

Having a project manager or scrum master onboard adds an extra layer of assurance that your outsourcing project is executed effectively and efficiently.


Outsourcing software development projects can be a valuable strategy for businesses looking to stay competitive and agile. However, to ensure success, it’s essential to define your project objectives clearly, appoint a product owner, and have a project manager or scrum master oversee the project. These three tips will help you navigate the outsourcing process more efficiently and achieve your desired outcomes. Remember, successful outsourcing is about building a collaborative partnership with your chosen outsourcing team, and with the right approach, it can lead to significant benefits for your organization.